The hosting organization of this Symposium is a non-profit organizations with a big heart and high standards for quality, but a small budget. Our goal is to make this symposium affordable to all. To do this we seek out sponsorships, locations that don't cost a ton of money, but most of all, we rely very heavily on volunteer labor.

Volunteers get a bunch of fabulous benefits not available to the participants who just come to enjoy the weekend without putting in any effort.

  • Deep discounted prices on registration, lodgings, and full body massage.
  • Free banquet dinner on Saturday and Organizational Meeting dinner on Sunday.
  • Free drawstring backpack with the Symposium logo on it - a $35 value!
  • Deep discount on a full page ad in the program guide.
  • The great feeling that comes with knowing that you are one of the people "in the know".
  • The even better feeling that comes with doing something good for your community.

There are many many volunteer jobs, taking various amounts of time. To qualify for volunteer benefits, you must spend at least ten (10) hours on various volunteer tasks. Some can be done either prior to the Symposium weekend or after the weekend. You can also request to be scheduled for the ten hours during the weekend. Let CJ Rhoads know for which jobs you are willing to volunteer in order to get on the list of the applauded and appreciated volunteers. As you can see from the list, there are over 500 hours of volunteer tasks to be done, so find something you enjoy and jump in!

 

Volunteer Tasks for Symposium

Volunteer Tasks for Symposium

TaskNum When Task Number Needed Estimated Hours Total Hrs
5 Before Marketing: Invite businesses/Teachers/Health Practitioners to sponsor 20 1 20
10 Before Finalize sponsors & gather ads 1 5 5
15 Before Make arrangements for equipment needed for workshops or symposium 1 3 3
20 Before Get direction signs printed and laminated 1 2 2
25 Before Arrange for public address systems at each location 1 4 4
30 Before Arrange for music for demonstrations 1 2 2
35 Before Serve as liaison with local hotels  1 2 2
40 Before Serve as liaison with caterer; Choose food and communicate counts 1 10 10
45 Before Post direction signs 2 2 4
50 Before Help to publicize the event  30 1 30
55 Before Organize the film showing, the panel discussion, and the reception (Saturday night) 1 3 3
60 Before Organize volunteer & organizational meeting dinner (Sunday evening) 1 3 3
65 Before Manage registrations and provide weekly counts & final report 1 6 6
70 Before Gather the pictures of the workshop leaders and nominees 1 10 10
75 Before Convert the pictures of the workshop leaders and nominees (jpg to bmp and png & resize) 1 4 4
80 Before Organize banquet dinner (Saturday evening) 1 3 3
85 Before Coordinator and Manage Silk  Road Expo (get tables, arrange layout) 1 6 6
90 Before Design the workshop program 1 8 8
95 Before Send out emails with flyer and registration links and forms 20 1 20
100 Before Send out social media blasts with flyer and registration links 1 1 1
105 Before Forward social media posts with flyer and registration links 40 1 40
110 Before Mail out flyer with registration form 1 20 20
115 Before Develop and distribute agenda for organization meeting 1 25 25
120 During Introduce the Demonstrators 2 1 2
125 During Introduce the workshop leader & collect evaluations 10 1 10
130 During Serve as hosts at Silk Road expo  3 4 12
135 During Serve as hosts at Film Showing & Reception  1 2 2
140 During Be the floor manager [someone who deals with problems]   6 4 24
145 During Be concierge for people in rooms  2 2 4
150 During Serve meals (i.e. put out food) 18 1 18
155 During Clean up Post meals (do dishes, clear tables) 18 1 18
160 During Help set up sponsoring vendor tables 4 1 4
165 During Direct people to parking 4 4 16
170 During Register people at registration table 6 4 24
175 During Direct people to meals 4 4 16
180 During Introduce the workshop leader & collect evaluations 20 1 20
185 During Medical person on staff/on call 3 1 3
190 During Lead a workshop (80m) 10 2 20
195 During Lead a mini-workshop (50m) 20 1 20
200 During Lead a panel discussion (50m) 4 1 4
205 During Lead a presentation (20m) 10 1 10
210 During Present a paper (20m) 40 1 40
215 Post Create certificates of participation and continuing ed credits for attendees 1 4 4
220 Post Follow up with surveys 1 4 4
225 Post Cleanup and Review facilities 3 2 6
230 Post Help with proceedings publications  3 4 12
235 Post Write up notes from organizational meetings 1 2 2
240 Post Compile workshop evaluations and send out results 1 3 3
245 Post Compile festival evaluations and send out results 1 3 3
250 Post Send thank you letter to volunteers 2 2 4
255 Post Send thank you letter to sponsors 2 2 4
260 Post Send thank you letter to workshop leaders 2 2 4
332 188 544